Who doesn’t want a cool birthday party, even if they’re an adult? Friends and family can make an adult’s birthday wish a reality by throwing a fabulous party. If you’re trying to make someone’s day with a birthday party for adults, this checklist can give you framework for planning the big day.
Three Months Before the Party
Exactly three months before the event decide what kind of party you want to throw. This involves making some big decisions in a number of areas. They include:
- Is it a themed party and if so, what kind of theme will it be?
- How many people will you invite and who will be on the guest list?
- What’s your party budget?
- What are some date and time options for the party?
- Will there be food and drink provided by the host?
- Where will the venue for the event be?
- What style of invitations will you send out?
Booking a venue is the best step to feeling like you’re on your way to the perfect party. Scope out some options by doing research beforehand, creating a shortlist of options, and discussing your needs with the venues to see if they would be a suitable fit. It is sometimes a good option to contact entertainment companies that can help you with expert advice and amazing party rentals. Once the venue is booked by paying a deposit and securing a date, you can move on to sending out the invitations to your final guest list.
One Month Before the Party
Now’s the time to send out the invitations. Have you picked out the perfect style? Lots of people turn to e-style invitations for modern events because they are more sustainable, cost-effective and you can get a more immediate response from potential guests. Yet, just because many invitations are “green” and sent electronically, doesn’t mean people are moving entirely away from the attractiveness and extra touch of designing a real card.
Whatever the case, invitations are the top of the considerations for one month before the party checklist. Other items include the following.
- If you plan to hire a chef, now’s the time to do it. Professional chef companies get booked up, especially at busy times of year like holidays. That is why this is vital to book at least a month in advance. You don’t want to be let down by food providers, so pay the deposit and make sure you get the right date.
- If not, now’s the time to order all the food and drink you need from a caterer. Just like chefs, catering facilities are relied upon by not just party throwers, but event organizers and business meetings too. There may be availability on your party date, but you have to plan it in advance to be absolutely sure. This is not the sort of thing you can ring up the week before.
- Make the decorations for the party or purchase them to ensure you’ll have everything you need when the time comes to get set up. When decorations are left until the last minute, there is a risk you won’t be able to bring your vision to life.
- Have your team in place – you can’t throw a party without help, whether it’s professional help or friends and family (or both). Start a group chat so you can keep each other up to date with developments and make important decisions as a group.
- If you are getting a cake, this is the time to put your order in. It might feel like it’s a little early, but there is no such thing when it comes to planning the perfect birthday party. Bakeries can get busy randomly and there is no real way to predict availability, so if you get the chance, do make a few calls and make sure the order is set.
A Week Before the Party
Your birthday party for adults is getting close! Now’s the time to take care of some “last-minute details” before they become last-minute issues.
- Get the birthday cake and other baked goods – bakeries work best with some advance notice. So, while you might order the cake a month in advance, you won’t be picking it up until just before the event so it stays fresh and avoids getting damaged.
- Create the final party guest list based on the RSVPs you’ve received. You can pass this on to the caterers so that everyone has the adjustments needed for final planning purposes.
- Create a social media presence for your party using party hashtags. Invite only, of course, but let guests know and get the hype going so people can get excited right along with you. Having a party hashtag is a big trend to get behind.
The Day Before
The sprint to the finish line! Don’t get nervous, all your hard work will soon be more than worth it.
- If you’ve got hired people working at the party, make sure to set aside some cash for tips. Also, double check that everything is paid, people know where they need to be and there are no cancellations or absences to factor in.
- Pick up the items from the bakery if you haven’t already.
- Run by the store (or use delivery) to get any last-minute items to make the event perfect.
- Make a final tour of the party venue to check for any obvious mistakes and ensure all is as it should be.
Day Of The Party
The final countdown begins. The following are some items to check off the day of the party. The key is to make these the only items you must check off.
- Make sure all the decorations are in place, as well as table centerpieces, lighting, etc.
- Check the forecast if your party is outside to ensure there are no last-minute surprises.
- Buy ice, the last item on every party list.
The details of every party are different, but this list can set you on the path to getting your party done as efficiently as possible. That will save plenty of time for you to join your guests and enjoy yourself.